Accepted publications in electronic format
The Maritime Safety Committee, at its 81st session (10 to 19 May 2006), and the Marine Environment Protection Committee, at its 53rd session (18 to 22 July 2005), gave guidance on the carriage of publications on board ships, approved the IMO requirements on carriage of publications on board ships as follows: Publications may be carried in the form of electronic media such as CD-ROM in lieu of hard copies. Acceptable publications in electronic form should be those issued by IMO or an Administration or a body authorized by an Administration to ensure correctness of their contents and to safeguard against illegal copying. A medium could either contain a publication or as many publications as possible. In any case, the media should be treated in accordance with the document control procedures in the ship’s SMS including procedures for timely update.
Reference: MSC-MEPC Circular
eBooks are sold on the basis of 1 Main and 1 Back-up License.
While some clarification may be required from the flag State, if a licence is installed on a further ‘back-up’ PC, the ‘back-up’ licence must be either capable of being activated within a period of time specified by the flag State or installed on at least one additional computer that is connected at all times to both the main and the emergency sources of power.
The IMO have their own licensing guidelines for their eBooks.
For further details refer to your own flag State, or check with the guidance provided below.
Where a ship no longer has an available back-up licence on board (because the back-up license has been used or the respective computer crashed or was replaced), it must make provision to obtain a replacement back-up license to comply with flag State guidance as outlined above.
Letters of Recognition or Acceptance Requirements for the carriage of publications in electronic format onboard ship